Bringing patient management, clinical operations, human resource, inventory and practice management together in one intelligent platform built for modern eye care.
The digital foundation for modern eye care
Glavier OIS runs a purpose-built ophthalmic information system that brings clinical documentation, patient management, diagnostics, workflow, billing, and operational intelligence into one connected platform.
Install Glavier OIS on your practice's computers and tablets, and the clinic floor keeps working when the internet drops. Staff who are already signed in can keep registering patients, checking them in, recording eye examinations, prescribing, signing consents and raising sales and HMO claims.
Saved on the device firstEvery change is saved on the device and syncs automatically, in order, when you're back online.
Never silently overwrittenIf someone changed the same record in the meantime, Glavier OIS flags it so your team chooses which version to keep.
Always visibleA sync indicator and a review page show exactly what is still waiting to reach the server.
Records you've opened on a device are available on it offline. Administration, billing and approvals need a connection.
Patient registered · syncedRefraction recorded · syncedConsent signed · synced
See it in action
Product highlight, see how Glavier OIS sits in your practice
A short introduction to Glavier OIS
ONE VISIT, EVERY DEPARTMENT
From check-in to collection, one visit, one record.
The front desk, the consulting room, the optical counter and the cashier work from the same patient and the same visit, so nothing is re-typed between departments.
01
Book
Appointments respect your clinic hours, slot capacity and holidays. Online bookings land in the same calendar.
02
Check in
Check-in creates a numbered queue ticket and places the patient in a room, updated live on every screen at the branch.
03
Informed consent
The patient, or a relative or guardian, signs your practice's own consent form on screen. The signed PDF is filed to their record, so consent is always documented.
04
Examine
Per-eye examinations, diagnosis with ICD-10 search, procedures with a safety time-out, and referral letters.
05
Prescribe
Medication, spectacle, contact-lens and low-vision prescriptions recorded in the visit. The follow-up is booked from the same screen.
06
Dispense
Spectacle and contact-lens orders tracked from Pending to Ready to Dispensed, with notes at every step.
07
Bill & claim
The cashier bills at cash or HMO-negotiated prices, issues the invoice, and turns an HMO sale into a claim.
COMING SOON · ONE-HAND DOCUMENTATION
Examine with one hand. Document with the other.
Glavier's one-hand technology lets clinicians document and record patient evaluations with a single hand. Write freehand or with a stylus, and OCR turns it into the patient's record, so your attention stays on the patient, not the keyboard.
Write the way you already doFreehand on a touchscreen or with a stylus, without reaching for a keyboard.
Recognized into the recordOCR reads the clinician's handwriting and records it in the patient's examination.
Part of the exam you already runBuilt into Glavier OIS examinations, not a separate app to learn.
One-hand documentation is not yet available. Register your interest and we'll let you know when it launches.
EXAMINATION · TONOMETRY Freehand or stylus
OD · Right eyeWrite here
Waiting for handwriting…
IOP · OD16 mmHg
Added to the exam
YOUR PRACTICE, ONLINE
A clinic website patients can book from any time.
Choose a look, add your services and branches, and publish your practice's own website all from the same system. Patients choose a branch, service and time from your real availability, and the booking arrives in Glavier OIS with an alert, ready for your front desk to confirm.
Your rules: minimum notice, booking horizon, cancellation cutoff, and a separate online cap that keeps room for walk-ins.
Patients receive a booking reference, a private link to manage or cancel, and email updates when the booking is confirmed.
Your team confirms each booking, or you switch on auto-confirm. Identity is checked at check-in, and records are never linked automatically.
Ask us about adding your clinic website.
BOOK AN APPOINTMENT
01Branch
02Service
03Date & time
04Your details
05Review
09:0010:3011:15
New online bookingConsultation · Tomorrow, 10:30 · Ikeja branch
ConfirmReview
THE OPTICAL COUNTER AND THE CASHIER'S DESK
The business side of eye care, connected to the exam.
OPTICAL & INVENTORY
Every spectacle order, traced to collection.
Spectacle, contact-lens and low-vision orders are created from the prescription and tracked through each stage, so your team always knows where an order stands.
SPECTACLE ORDER
Pending
Processing
Ready
Dispensed
Branch inventory for frames, lenses, cases, equipment and medications with expiry dates
Stock deducted only when a sale is finalised, and never below zero
Every stock adjustment recorded with a reason
BILLING & HMO
HMO patients billed at the right price.
Set up HMO contracts with negotiated prices and covered services. Insured patients are priced correctly on the sale, and the sale becomes a printable, signable claim in one step.
HMO CLAIM
Draft
Submitted
Paid
A warning when a service isn't covered by the patient's HMO
Full claim status history; settling a claim needs a separate permission
Invoices printed on your practice letterhead
Glavier OIS prepares and tracks HMO claims; you submit them to each HMO the way you do today.
YOUR TEAM, ORGANIZED
Every shift covered. Every leave request accounted for.
Glavier OIS runs the staffing side of your practice alongside patient care: who works where, who is on duty, and who is away, with a manager's approval wherever the schedule changes.
Your clinic's records stay yoursEach clinic's data is kept separate, and every request is checked on our servers before anything is shown or changed.
The right access for the right personRoles decide what each staff member can see and do, down to individual eye-examination types. Temporary access for locums ends automatically on the date you set.
Every permission change is recordedYou can see who changed whose access, and when.
Clinical files are never publicScans, attachments and signed consent forms open only through private links that expire within minutes.
Secure sign-inSessions expire automatically, repeated sign-in attempts are limited, and new staff must set their own password.
A full history of the visitPatient queue moves, procedures, claims and changes to patient and visit records are logged with who did what.
SWITCH WITHOUT STARTING OVER
Bring your existing records with you.
Migration is included at no extra cost. The Glavier team moves your existing records into Glavier OIS from any format that isn't encrypted or password-protected.
01
Tell us what you use today
Paper record cards, spreadsheets, or exports from your current system.
02
We plan and move your records
The Glavier team prepares your records and migrates them into Glavier OIS. The timing depends on your volume and format, and we plan it with you.
03
Continue where you left off
Your team starts on Glavier OIS with your patient history already in place.
Eye-care practices of every kind: ophthalmology clinics, optometry practices, eye hospitals and multi-branch groups, including practices with an optical counter. The whole eye-care team works from one patient record, and your practice decides who records, diagnoses and prescribes, with permissions down to individual exam types.
Is Glavier OIS just an EMR?
No. It is an ophthalmic information system: structured eye examinations, optical dispensing, eye procedures and consents, together with appointments, the patient queue, sales, inventory, HMO claims, staff scheduling and your clinic's website.
Does it work without internet?
The clinic floor does, within limits. On devices already signed in, staff can keep registering and checking in patients, recording exams, prescribing, signing consents and raising sales and claims. Changes sync automatically when you reconnect. Administration, billing, approvals and live updates need a connection, and records are available offline once they've been opened on that device.
What happens if two people change the same record while offline?
Glavier OIS detects it when syncing and asks the user to choose which version to keep. It never silently overwrites.
Can I run several branches?
Yes. Each branch has its own staff access, hours, rooms, stock and reports, under one organization. Tell us how many branches you run and we'll recommend the right setup.
Can I control what each staff member sees?
Yes. Use roles, with permissions down to individual exam types. Give temporary access that expires automatically. Every permission change is logged.
Do you support HMOs?
Yes. Set up HMO contracts with negotiated prices, bill insured patients at the right price, and generate, print, submit and track claims. Claims are submitted to HMOs the way you do today; Glavier OIS prepares and tracks them.
Can patients book online?
Yes, through your clinic website. Patients book from your website, and your team confirms in Glavier OIS, or you can auto-confirm. Ask us about adding your clinic website.
Do you send SMS reminders?
Not yet. Email appointment reminders are available, sent 24 or 48 hours before the appointment.
Is our patients' data safe?
Glavier OIS is built with battle-tested technologies. Each clinic's records are kept separate and checked on every request, access is set by role down to individual exam types, clinical files open only through short-lived private links, and every permission change is logged.
Which devices does it run on?
Any modern browser on a computer, tablet or phone. It can be installed as an app. For offline use, install it and sign in on each device while online.
Can we bring our existing records?
Yes, and migration is included. Our team moves your existing records into Glavier OIS, whether they're on paper cards, in spreadsheets, or exported from another system. We can work with any format that isn't encrypted or password-protected. Tell us what you use today and we'll plan the move with you.
How much does Glavier OIS cost?
Glavier OIS comes in several affordable plans, so each clinic can choose the one that suits how it operates: its number of staff and branches, and what it needs. Register your interest and we'll help you pick the right plan.
How do we get started?
Register your interest and tick "I'd like a demo". The Glavier team confirms your practice registration, shows you Glavier OIS, then sets up your clinic account, migrates your existing records and helps you add your branches and staff.
START A CONVERSATION
See Glavier OIS with your own workflow.
Register your interest and request a demo. Glavier OIS is available to registered ophthalmology and optometry practices; we'll confirm your practice registration before arranging your demo.
